Purchasing

The Pearl River County Purchasing Department is responsible for administration of a centralized purchasing system that assists county departments in the procurement of requested equipment, machinery, supplies, commodities, materials, and services used by any office or department of the County in conformance with Mississippi law and the Board of Supervisors Policies.

The Purchasing Department is staffed by procurement professionals who are committed to timely acquisition of quality products and services required to support the county's needs

Becoming A Qualified Vendor

  • Contact Purchasing by phone or fax. A completed W-9, product list or catalog price is requested. Sales calls are welcome and vendor appointments are encouraged. Pearl River County will only procure goods and services from qualified vendors.
  • Upon review of the vendors' capabilities, the Buyers will provide an opportunity to quote on the products based on the County's needs.
  • Upon successfully winning a quoted item, your company will be added to the County's Vendor List
  • For your convenience, it is the vendor's responsibility to obtain a Purchase Order number. A Purchase Order number is required before any purchases can be made by Pearl River County. It is very important for vendors to remember that no office or department in Pearl River County can authorize items or services to be delivered or performed prior to the vendor's receipt of a purchase order. Vendor is responsible for remitting proper invoice(s) to the Accounting Department for payment. The County has up to 45 days to remit payment.
  • Contact information and bid specifications will be available at the Purchasing Departments, or from the County Engineer in charge of the project. All pertinent information for bids will be contained in the specifications.

Solicitation Process: For Procurements

  • Up to $75,000 - Request for two quotes bids are solicited by telephone or fax by the agents to accept the lowest and best competitive written bid.
  • Over $75,000 - Formal bidding is required once each week for two consecutive weeks in a regular newspaper published in the county. Pearl River County publishes its formal bids in the Picayune Item.

Bidding Process by Dollar Value Per State Law

  • $0 to $5,000 - Quotes requested
  • $5,000 to $75,000 - Formal written quotes required (2 written competitive bids)
  • $75,000 and above - bid process including public advertising once each week for two consecutive weeks in local newspaper in the county. Pearl River County publishes its formal bids in the Picayune Item.

Current Bids & Requests for Proposal

Please contact the purchasing department for any addendum or questions regarding RFPs. All bids must be on file on or prior to the hour and date noted after each spec with the County Administrator:

Physical Address
County Administrator
109 W Pearl Street
Poplarville, MS 39470

Or

Mailing Address
County Administrator
P.O. Box 569
Poplarville, MS 39470

All bids must be sealed, and Certificate of Responsibility must be on the outside of the Bid envelope. Contact the Purchasing department with questions and for detailed specifications.